Preparing Immigration Documents

11 Tips to Prepare for Your Employment Immigration Case

There are several legal processes through which non-U.S. citizens can live and work in the United States legally, including obtaining EB-1, O, F, or P employment Visas. All of these processes require a specific application to the federal government. In turn, each type of application requires a significant amount of paperwork and evidence. This article will provide 11 tips for preparing evidence for your employment immigration case.

  1. Present all of your information on size 8 ½ by 11-inch paper. If you have pages of different sizes, photocopy them or digitally edit them so that they fit on standard letter-sized sheet.
  2. Make sure every document you submit is legible to the reader. If you need to type out handwritten letters or other information, do so.
  3. Photocopy each applicant or beneficiary’s passport and 1-94 application separately. Each person’s data, passport validity dates, and last entry stamp into the United States should be on individual pages. Each person’s current visa should be on a single page, as well.
  4. Do not staple or bind papers together. Keep documents organized with paperclips or manila envelopes/folders.
  5. If you include material written in a language other than English, hire a certified translator to translate them into English.
  6. If the material includes amounts of money in a currency other than U.S. dollars, state the U.S. dollar equivalent in the document.
  7. When including materials such as photographs, catalogs, or magazine sheets, make color photocopies on 8½ by 11-inch paper. Bring a set of color copies for each immigration process (EB-1, O-1, e.g.).
  8. If you are presenting sections of a book, catalog, or magazine as evidence, provide copies of the cover, the first page, the introduction or table of contents and the relevant pages. We do not need a copy of the full book or magazine.
  9. When including a newspaper or magazine article as evidence, include the name of the source, the date it appeared, and the country of origin.
  10. Do not include videos as evidence. USCIS officers will not watch videos. If you would like to use images from videos, please provide still images from the video along with a written statement of any relevant information from the video. Do the same with information on tapes or CDs.
  11. When a person giving you a reference is required to submit credentials, include his or her short resume, press package, media articles, or a short one-page biography.

The tips above will help you when gathering information for your employment immigration case. We will also include a few helpful tips in gathering some specific documents you may need for your immigration process.

Employment Verification Letter Tips

If you are applying for an employment-based work visa, you may need to supply an employment verification letter (EVL) as supporting evidence in your application. The government does not require a specific format for the EVL, but it does require that you include particular details.

Make sure that the information in your letter is entirely accurate. Inaccuracies could delay your application or, worse, lead to a denial of your application.

Ensure that you write your letter on the letterhead of your employer. If you are self-employed, the letter should be on your company’s letterhead. If your employer does not use official letterhead, including the employer’s name and address in the top three lines of the letter, include the following details in your letter — your job title, the dates of your employment, your annual salary, and a description of your work responsibilities.

When your employer signs the letter, it must include the letter writer’s full printed name, signature, date of the signature, and the official work title of the signer. We recommend notarization of the letter, though it is not required.

Employment Authorization Document Tips

An Employment Authorization Document (EAD) or Form I-765 is commonly known as a “work permit.” People can file Form I-765 along with Form-I485, a marriage-based green card application or any time after U.S. Citizenship and Immigration Services (USCIS) has received your green card application. When submitting your work permit, you will need to provide the following documents:

  • A copy of your U.S. Visa
  • A copy of your passport photo
  • Front and back copies of previous work permits
  • A copy of your I-94 travel record
  • Include two passport photos with your Alien Registration Number and full name written on the back with a felt-tipped pen or pencil
  • A copy of your official acknowledgment letter from USCIS that your Form I-485 (green card for marriage) application is pending. You are only required to do this, however, if you are married to a green card holder, or you are applying for a work permit after you submitted your green card application and you are married to a U.S. citizen
  • If you have never received a work permit, you must also include a copy of one of the following government identification forms — copy of visa, birth certificate, or other document with your fingerprints or photo on it.

Some of the leading causes of denials of immigration applications are that the applicant forgot to sign the application, filled it out incorrectly, or did not include one of the required elements listed above. Be sure that when you are submitting the employment-based immigration evidence necessary for a work permit, you follow the steps above. Doing so will help promote a timely resolution of your immigration application.

Submitting evidence for your immigration hearing can seem daunting. You must assemble your supporting documents according to the preference of the federal government officials. The immigration process is complex, but we are here to help. Please contact your Florida employment immigration experts who will answer any questions you may have.

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